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How to shortlist the necessary elements of the event?

Posted on 07 October 2019 by admin (0)

Have you ever been to an event that seems as if it had no rhyme or reason? Hopefully you’re not one of the unfortunate souls stuck at Great Exuma at the height (or depths, depending on your point of view) of Fyre Festival. Because underneath the viral stories and meme-able photos from the ill-fated event is a lesson on how to prepare for the worst.

Reality check first hand – some things will go wrong. It’s just a matter of knowing how to respond to things that go wrong in case they happen.

On the other hand, the sooner you anticipate those mishaps through effective planning, the less likely they happen. And it all boils down to having a checklist kept to a bare minimum. What consists of the ideal event planning shortlist worth looking forward to?

  • Planner

There is a good reason behind the surge in demand for event planners. You need someone else to handle the staff assigned to handle the event. Someone to assign tasks to the coordinators necessary to get the show started. Someone to remind hosts of cues to talk and time limits needed before handing the microphone over to the next person assigned to speak. Like if this is your wedding and you would rather enjoy the festivities, leave the burden of getting the occasion on the planner. Chances are the planner is not the same as the maid of honor, bridesmaid or best man. It’s a lot more advantageous to you than you could ever think of.

  • Caterer

Granted that this is your event. But you’re not the only person eating. Also, some of the guests may have eating preferences. Like vegan friends or practicing the strict vegetarian diet. Finding the right caterer for the right crowd means anticipating the kind of meals that your audience preferred. Paying attention to any health specifications as well can mean offering non-fat or non-sugary alternatives. Highly recommended when you have some elderly guests keeping an eye on their blood sugar levels.

  • Photographer

If you have been part of a Boston event staff, you know how some guests would like to have snapshots of themselves at the event. What made THE official photographer a necessity to some corporate events is the level of professionalism needed in photos. Conference event organizers would love to present their delegates in a corporate light. These are the same guests that are free to do their selfies and heart-heart poses on their Snapchats and IG accounts. But if you want the business conference to be taken seriously, get a professional photographer that can bring out the serious business side to the same delegates that attended the event.

If you don’t know yet where to start when it comes to planning any event, this checklist will serve as your best starting point. Some of the most efficient event staff providers in Boston work their magic in helping people like you plan events. A more detailed checklist is available in this link to see how helpful event planning can be once you decide to let us do the dirty work. Contact us to discuss which rates and packages suit you best. We’d be expecting you.